Campus Life Westmont Activities Council Common Application Information

Overview

The Westmont Activities Council (WAC) serves the Westmont Community by planning and implementing co-curricular events and programs that support the mission of the college and the educational priorities of Student Life.  WAC also supports and sponsors student clubs on campus.

The WAC Team works under the guidance and direction of the Associate Director of Campus Life to program approximately 10-12 all-campus events each semester.  This requires frequent night and weekend commitments.  Examples of programs and events include focus weeks, after hours events, dances, movies, concerts, educational speakers, current event round tables, etc.

 WAC Expectations

  • In addition to the Leadership Trainings and Expectations listed on the common application. Uphold Westmont’s community life standards.
  • Have no outside work commitments above ten hours per week
  • Assist in set-up, implementation, and tear down of WAC events. Work before, during and after all events: Setup, event maintenance, addressing policy violations (sneaking in, alcohol issues, etc.), cleanup, etc.
  • Attend weekly WAC staff meetings (typically one hour)
  • Attend all student leadership training sessions including the fall and spring retreats and all leadership lunches and Leadership Lunch (Every other Tuesday 12pm-1pm)
  • Meet every week with the Associate Director of Campus Life on an individual basis (20-30 min)
  • Maintain regular communication with the student body through advertising to keep them aware of campus events and WAC activities through the year.
  • Keep detailed and accurate records in the Google Drive of all event planning and work within your field
  • Have no outside work commitments above ten hours per week

Business Manager (12-15 Hours/Week)

  • Maintain a minimum of six (6) office hours (during business hours) each week in the WAC office
  • Manage the WAC collaborative event budget
  • ​​Manage and coordinate for the WAC Gear and Games rental system
  • Manage event feedback forms from WAC members and student body
  • EMS - schedule all events and needed resources in EMS
  • Manage vendorlink
  • Keep detailed and accurate records in the Google Drive of all work within your field.
  • Maintain a clean WAC office and delegate cleaning tasks. 
  • Keep the WAC email organized and make sure people have been responded to within 48 hours. 
  • Record keeping for events: Make sure ECs are documenting their progress and material.
  • Run the WAC weekly meetings and take notes. Always end each meeting with a summary of tasks/action items for them to do. Also provide a deadline when they should have them done based on prioritization.
  • Assist with administrative duties as assigned by the Associate Director of Campus Life

Publicity / Branding Coordinator (9-11 Hours/Week)

  • Maintain a minimum of four (4) office hours (during business hours) each week in the WAC office
  • Assist with promotion and publicity of all WAC events
  • Serve as an advertising resource for clubs
  • Meet with WAC Event Coordinators far in advance of their respective event to develop a branding and advertising plan
  • Keep detailed and accurate records in the Google Drive of all work within your field.
  • Manage the WAC kiosk and maintain creative and engaging ways to display important WAC information. This includes cleaning the WAC kiosk once a month and putting up new posters for each new event.
  • Produce advertising material for (but not limited to) the following avenues: posters, DC Screen, and Chalkboard signs.
  • Manage the WAC social media accounts (Instagram, Tik Tok, etc.) and collaborate with the WAC Graphic Designer to brainstorm creative and edifying ways to utilize those platforms.
  • Manage the designing of the WAC chalkboards for DC advertising

Event Coordinator (8-10 Hours/Week)

  • Maintain a minimum of three (3) office hours (during business hours) each week in the WAC office
  • Collaborate with student organizations, academic departments and campus offices to plan special events
  • Program around the annual Student Life divisional goal
  • Serve as point person for multiple all-campus events each semester
  • As point person for an event, you will
    • Brainstorm ideas for upcoming events after reviewing previous year’s event evaluations and complete the “Master Event Sheet”. 
    • Determine services needed (room, tables, chairs, lighting) and location of event 
    • Plan out budget for event include cost of: lighting, decorations, food, activities, publicity (posters), and any other cost. 
    • Share vision with WAC team and delegate tasks to other WAC members
    • Purchase decorations and supplies for the event To-Do List
    • Work with the Branding / Publicity to determine advertising for event